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Express Entry checklist
You have 60 days from your invitation to submit a complete permanent residence application. Here is the order to do things in, every document by stage, the fees IRCC lists today, and what happens after you press submit.
PDF · free · no sign-upChecked October 6, 2026
After an Express Entry ITA you have 60 days to submit a complete application for permanent residence online. In the first week, check your score is still correct and start the slow documents: police certificates, an upfront medical exam and employer reference letters. Then fill in the forms, upload clear scans of everything on your personal checklist, pay the fees and submit before the deadline. If your score has dropped below the round's cut-off, decline instead.
IRCC says your invitation to apply is valid for 60 days only. If you do not submit or decline in time, the invitation expires and your profile is removed from the pool: you would need a new profile and a new invitation. Start the documents that depend on other people (police, employers, the medical clinic) in the first week.
A realistic order of work. Timings are a guide, not IRCC deadlines, except the 60 days.
Day 0
Open the application in your account and confirm every profile answer is still true: test results still valid, work experience, education, family. If your recalculated score is now below the lowest score in your round, IRCC says you should decline. Use the CRS calculator to check.
Days 1–7
Request police certificates for every country that needs one, book an upfront medical exam with an IRCC panel physician, and ask employers for reference letters. These take the longest and depend on other people.
Weeks 2–4
Complete the online forms with no gaps in your personal history. Gather identity, civil status, education and funds documents. Get certified translations for anything not in English or French.
Weeks 5–7
Upload each document to the matching slot on your personal checklist. Where something is missing or delayed, upload proof you requested it plus a letter of explanation.
Before submitting
Compare every date and name with your passport and your profile. Pay the processing fee, the right of permanent residence fee and the biometrics fee, then submit well before day 60. Save the confirmation.
After submitting
IRCC confirms in your account that it is reviewing your application and sends a biometrics instruction letter if you need to give them. You have 30 days from the date on that letter to give your fingerprints and photo.
During processing
If you did not do an upfront medical exam, or IRCC cannot use your old results, it sends instructions. Tell IRCC through its web form about any change: a marriage, a birth, a new job, a new address or new test results.
If approved
If you need a permanent resident visa, IRCC asks for your passport. Only send it to a visa application centre after you get that request. You then receive your Confirmation of Permanent Residence (COPR). Check it against your passport and travel before it expires: it cannot be extended.
Your account generates a personal document checklist. Use it as the final word: this list helps you plan. For the full picture of each document, see the Express Entry document checklist.
Your ticks are saved on this device only.
Amounts in Canadian dollars, read on IRCC's fee list on the date at the bottom of this page. Fees change: check the fee list before you pay.
| Who | Fee (CAD) | What it covers |
|---|---|---|
| Principal applicant | $1,590 | Processing fee ($990) plus right of permanent residence fee ($600) |
| Spouse or partner | $1,590 | Processing fee ($990) plus right of permanent residence fee ($600) |
| Each dependent child | $270 | Processing fee (no right of permanent residence fee) |
| Biometrics, one person | $85 | Fingerprints and photo |
| Biometrics, family of 2 or more | $170 | Maximum when applying together |
You can pay the right of permanent residence fee later, but you must pay it before you become a permanent resident. Paying it with the application avoids a delay. Medical exams, police certificates and translations are paid to the provider.
Yes. If you decline, IRCC puts you back in the Express Entry pool and says declining does not affect whether you are invited later. You still need to stay eligible and your score must be high enough for a future round.
Decline rather than apply when your real score is below the round's cut-off (for example a job offer ended, a test result expired or your marital status changed), or when you cannot get key documents in time. If you apply with a score that no longer qualifies, IRCC may refuse the application and keep the processing fee.
An incomplete application is treated as never submitted. A refusal is a decision on the file.
The online system blocks submission until mandatory fields and checklist slots are filled, but an application can still be judged incomplete if a document is the wrong one, unreadable or blank. In that case IRCC tells you and refunds the processing fee and the right of permanent residence fee, if you paid it.
Once your COPR arrives, switch to the PR landing checklist: what to carry, the goods list for the border, and your first weeks as a permanent resident.
Download the PDF to print it or keep it on your phone. Prints cleanly on A4 and Letter.
FAQ
Last checked against official sources on Oct 6, 2026. Rules change: always confirm on canada.ca before you submit anything.
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